Recruiting Coordinator
Description
ABOUT THE COMPANY:
Our client is an innovative, rapidly growing biotech company focused on developing meaningful therapies for areas of significant unmet medical need. With a collaborative, mission-driven culture and a strong commitment to scientific innovation, the company is continuing to build its team and infrastructure to support its next stage of growth.
THE OPPORTUNITY:
We are seeking a highly organized, proactive, and service-oriented Recruiting Coordinator to support the Talent Acquisition and People & Culture teams. This is a six-month consulting assignment with the potential to convert to a full-time role.
In this role, you will play an important part in delivering a smooth and professional candidate experience. You will support interview scheduling, calendar coordination, onboarding logistics, candidate communications, onsite interview support, and a variety of administrative tasks across Talent Acquisition and People & Culture.
This position is based in Princeton, NJ and requires the ability to work onsite Monday through Thursday, with remote work on Fridays.
Work Arrangement: Onsite Monday–Thursday in Princeton, NJ; remote on Fridays
Engagement Type: 6-month consulting assignment, with potential to convert to full-time
Function: Talent Acquisition / People & Culture
Location
Princeton, NJ
Responsibilities
As Recruiting Coordinator, you will:
- Coordinate candidate interviews across multiple teams, including phone screens, video interviews, onsite interviews, and interview debriefs.
- Manage complex calendars and scheduling logistics for candidates, recruiters, hiring managers, interview teams, and cross-functional stakeholders.
- Serve as a welcoming point of contact for candidates, including greeting candidates when they arrive onsite and helping ensure a polished, organized interview-day experience.
- Prepare and manage interview schedules, calendar invitations, meeting room logistics, candidate communications, and related materials.
- Support onboarding coordination for new hires, including pre-start logistics, documentation follow-up, orientation scheduling, and coordination with People, IT, Facilities, and hiring teams.
- Maintain accurate candidate, requisition, and hiring process information in applicant tracking systems, spreadsheets, and shared trackers.
- Assist the Talent Acquisition and People & Culture teams with administrative tasks, process coordination, reporting, and special projects.
- Partner closely with recruiters, business partners, hiring managers, and internal teams to help keep recruiting and onboarding processes moving efficiently.
- Help create a positive candidate and new hire experience that reflects the company’s professionalism, culture, and mission.
Qualifications / Requirements
WHAT WE'RE LOOKING FOR:
The ideal candidate will bring:
- 1–3+ years of experience in recruiting coordination, HR coordination, People Operations, executive administration, office coordination, or a similar highly organized support role.
- Experience scheduling interviews, managing calendars, or coordinating meetings in a fast-paced professional environment.
- Strong attention to detail and the ability to manage multiple priorities, deadlines, and stakeholders at once.
- Excellent written and verbal communication skills, with a polished, professional, and candidate-friendly style.
- A proactive, flexible, and service-oriented approach, with a willingness to jump in wherever needed.
- Strong judgment, discretion, and professionalism when handling confidential candidate and employee information.
- Comfort working with candidates, hiring managers, executives, recruiters, and cross-functional partners.
- Proficiency with Google Workspace or Microsoft Office; experience with applicant tracking systems such as Greenhouse, Lever, Workday, or similar platforms is a plus.
- Ability to work onsite in Princeton, NJ Monday through Thursday, with remote work on Fridays.
WHAT WILL MAKE YOU STAND OUT:
- Prior experience supporting Talent Acquisition in a biotech, pharmaceutical, life sciences, healthcare, or high-growth company environment.
- Experience coordinating onsite interviews, candidate visits, or executive-level interview schedules.
- Familiarity with onboarding processes and new hire coordination.
- A strong customer-service mindset and the ability to create a warm, organized, and professional experience for candidates and internal stakeholders.
Contact
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